The 6 Best Payroll Software For Small Businesses

From solutions designed for contractor payments to those designed to accommodate customized health benefits. The Best 6 Payroll Software for Small Businesses covers the best of the best when it comes to choosing a powerful, reliable payroll system.

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Small business owners have unique payroll needs to consider, from contractor payments and taxes to health benefits and more.

Finding the right payroll software is key for any small business owner to ensure accuracy and efficiency in their payroll tasks.

Luckily, there are several excellent small business payroll software options on the market today that can meet your company’s specific needs.

Find out how you can streamline payroll processes with these feature-rich small business options today!

Table of Contents

Payroll software FAQs

Payroll software is a full-service payroll solution.

It’s designed to give small businesses the same convenience and ease of use as much larger businesses.

With full-service payroll, you can enjoy direct deposits for employees. Simplified tax filing and reporting, automated wage calculations, and a variety of other features.

Looking for specific answers to your questions?

Check out their comprehensive list of payroll software FAQs to get detailed information about their full suite of services from experienced personnel.


A payroll service ideal for mid-size companies, Paycor provides accurate payrolls and fast, secure direct deposits for your employees. A business owner who is not familiar with accounting may ask their accountant, “Can you explain to me what is payroll and how do I manage it effectively?

Not only does it help manage payrolls with accuracy and detail, but it also helps lighten the administrative load from HRM departments by making payroll processing and payment easier. With direct deposit, payroll is quick and reliable; no lost checks or slips of paper!

Furthermore, the ability to access payroll reports online makes viewing payroll data a breeze no matter when or where you need to do so.

In conclusion, Paycor is an ideal payroll solution that offers easy access with maximum efficiency.

OnPay’s payroll software has the fewest additional fees

OnPay’s full-service payroll software stands out from the competition with its commitment to having the lowest possible fees.

Not only do they use cutting-edge technology, but their tax filing services are available at no extra cost. The unlimited payroll runs remain affordable with no hidden or additional fees.

This makes OnPay easy to use and financially responsible for any businesses needing basic payroll assistance.

Gusto Payroll

Gusto is a revolutionary payroll option that takes the hassle out of the direct deposit and tax filing. With Gusto, direct deposit payments are automated and quick, allowing your employees to access their earnings without ever having to leave home.

Additionally, Gusto simplifies tax filing by keeping track of deductions, benefits, and other details for you so you don’t have to worry about making mistakes.

By streamlining these processes, Gusto helps make payroll easier than ever.

Rippling: Best for consolidating HR, IT, and finance business functions

Rippling is software for small businesses that provides an easy and efficient way to consolidate HR, IT, and finance functions into one platform.

The software eliminates the need for multiple software solutions that are typically time-consuming and challenging to maintain.

Using its intuitive user interface and integration with popular software solutions, such as Gmail and Slack, Rippling ensures businesses can save invaluable time on their operations.

With its focus specifically on streamlining business functions, instead of providing its users with a generic software solution. Rippling stands at the forefront of offering companies an effective means to manage their operations in one place.

Patriot Payroll

Patriot Payroll is a full-service payroll solution offering some of the 6 best payroll software on the market.

With online access, users can easily manage the data for their entire workforce and securely distribute paychecks and tax forms, all from a single platform.

As an all-in-one resource providing full-service payroll processing, Patriot Payroll will save time and money by automating tedious tasks such as timesheets, W2s, tax calculations, filing reports, and more.

Plus, customers have access to customer service representatives who can assist if needed. Experience full-service payroll with Patriot Payroll – the most reliable full-service payroll solution available.

Paychex is the best payroll company for growing businesses

Growing businesses can count on Paychex to pay their employees quickly and easily.

With Quickbooks payroll, small business owners have the tools they need to manage and pay their staff. From onboarding through payroll processing and beyond.

When it comes to payrolling, no other company offers the same level of accuracy, agility, and reliability as Paycheck. One of these financial obligations includes payroll liabilities.

The flexibility of its suite of payrolling solutions allows growing organizations to customize their payrolling services while keeping costs low.

If you want reliable payrolling services that make budgeting easier, look no further than Paychex. The best payroll company for startups and growing companies.


OnPay is an accounting software solution that simplifies payroll and tax filing.

It helps businesses pay employees, contractors, and taxes with ease. The intuitive UI makes it easy to manage payroll without accounting expertise.

Plus, OnPay ensures businesses stay compliant with the most up-to-date payroll tax rules, filing payments to the correct agencies on time.

All calculations and deductions are automatically generated for accuracy and convenience so you don’t have to worry about any errors in your accounting.

Get ahead of your payroll processes with OnPay today!

Intuit QuickBooks: Best for quick direct deposit

Intuit QuickBooks provides businesses with unlimited payroll runs. Making it an ideal option for any company trying to implement quick direct deposit in the most efficient way possible.

It is feature-rich software that enables you to pay multiple types of employees, process off-cycle payrolls, and keep track of gross-to-net calculations.

Plus, it can save employers time by providing automatic reporting as well as automated payments.

With built-in compliance and audit support, Intuit QuickBooks is the best choice for companies looking for quick direct deposits with unlimited payroll runs.

ADP is the best payroll and HR provider

ADP is the best payroll and HR provider in the business.

Their payroll services are easy to use, reliable, and up to date, with options like Quickbooks payroll making payroll systems easy and efficient.

ADP’s combination of payroll services and human resources tools makes it an ideal solution for businesses looking to streamline their payroll and HR departments.

Their cutting-edge technology even provides payroll forecasting capabilities to make budgeting easier.

Overall, ADP offers superior payroll capability backed by intense security to give businesses complete confidence when processing payrolls.

SurePayroll is the most affordable payroll software available

SurePayroll is one of the 6 best payroll software solutions if you’re looking for an affordable option. Not only does it provide easy payroll tax administration and filing of federal, state, and local payroll taxes, but its competitive prices make it an ideal choice.

Whether you are a small business or a larger company, SurePayroll has the perfect package to meet your needs at an unbeatable cost.

So don’t delay – try SurePayroll today and get the most cost-effective staffing solution available!


SurePayroll provides an efficient and reliable payroll solution for businesses of all sizes.

As a payroll service, SurePayroll makes it easy to manage payroll processes with tax calculation, filing, and direct deposit services.

Its intuitive platform allows you to set up payroll quickly and accurately, providing peace of mind that your employees’ payments will be processed on time and without hassle.

With its streamlined process, SurePayroll makes it easier than ever to take care of your payroll needs.


Payroll4Free is the perfect payroll solution for business owners who are looking for employee self-service portals.

Having employee access to their payroll information from a single website makes life easier both for employees and employers.

With Payroll4Free, employee paychecks can be processed quickly and securely, saving both time and money.

Not only that, it comes with features such as employee PTO tracking and employee payroll reviews to ensure accuracy.

In short, Payroll4Free is the go-to choice for any business looking for an effective employee self-service payroll system.

Paycor: Best for reporting and analytics

Paycor is an incredibly useful payroll service that makes a huge difference to companies that need help with payroll and tax-related tasks.

It offers direct deposit, employee management features, and payroll reporting with everything integrated into one automated platform. For businesses looking for the best in reporting and analytics, Paycor is a clear choice.

Their unparalleled insights allow for streamlined payroll processes with real-time analytics that enable users to access critical information quickly, saving them time and effort.

By simplifying payroll logistics and leveraging intuitive dashboards and reports, businesses can easily see the big picture when it comes to payroll data – from payroll administration to compliance audits – all under one roof.

Justworks: Best for professional employer organization model

Justworks is one of the 6 best payroll software for companies using a professional employer organization (PEO) model.

It is packed with features that save time and enhance payroll accuracy. Some of these include payroll tax administration, employee self-onboarding, automated payroll processes, and access to data and payroll tools.

The clear dashboard is easy to use, providing transparency so employers can keep track of payroll expenses while staying compliant with the latest payroll regulations.

With Justworks, companies can manage payroll more efficiently without sacrificing accuracy or compliance.

Paychex Flexibility

Paychex Flexibility offers an employee onboarding program that simplifies the employee set-up process. Employees can quickly and easily fill out their forms digitally, while employers benefit by having employee information stored securely in the cloud.

Additionally, Paychex Flexibility streamlines payroll processing with direct deposit capabilities and streamlined management of payroll taxes.

With these powerful features, employers save time on administrative tasks so they can focus more energy on the bigger-picture goals.

QuickBooks Online Payroll

QuickBooks Online is accounting software that makes managing your payroll and business finances simpler than ever.

It provides direct deposit services, making it easy to transfer employee wages instantly and securely – saving crucial time every monthly payday.

Easily track deductions, work with integrated accounting features, and ensure employees get paid accurately with QuickBooks Online Payroll.

Streamlined workflow procedures keep accounting simpler than initially thought, giving businesses the accounting tools they need to focus on growth and success.

OnPay: Best payroll processing for small businesses

For small businesses, OnPay is the best payroll processing software out there. It offers tax filing services to make sure businesses of any size can comply with their tax regulations. As well as unlimited payroll runs so you can be sure you’re always on top of your payroll needs.

OnPay’s secure, user-friendly platform keeps it at the top as the best payroll software available for hassle-free management of your tax and wage date. Get ready for maximum efficiency and tax savings when you choose OnPay!

The takeaway

For small businesses, software is critical for success.

Quickbooks payroll software is often a great choice for managing employee payments and other financials.

Quickbooks software helps companies to streamline their payroll processes and avoid confusion with taxes, deductions, and benefits.

Not only that, but it also helps businesses save time and money by automating the process of calculating salaries, tracking hours worked, and creating payment transactions from the company’s checking account.

No matter what type of small business you’re running, investing in Quickbooks payroll software can help ensure smooth payments every month and make your life as an entrepreneur easier.

The best payroll software provider for small businesses

With tax filing requirements becoming increasingly complex, Gusto has become the go-to payroll software provider for small businesses.

The ease of use and robust set of features make it the ideal software for keeping track of tax payments and deductions.

Not only does Gusto automate tax withholding, but it also provides businesses with tax filing solutions that are quick and easy to complete.

There is a range of plans available to suit any size of business, so everyone can access the best tax filing solutions at an affordable price. So make sure you choose Gusto as the payroll software provider for your business today!

Our 10 picks for the best payroll services

When searching for the best payroll services, it’s important to consider employee onboarding and other considerations such as employee self-service and payroll tax management.

Here are ten picks that could make your search easier.

First, Zenefits is an excellent full-service solution with employee onboarding capabilities.

Second, Patriot Software has intuitive, easy-to-use software for all small business owners.

Third, ADP provides employee onboarding features and a variety of payroll options.

Fourth, Xero offers top-notch employee engagement solutions and easily integrates with partner systems.

Fifth is Gusto which offers direct deposit as well as access to employee engagement resources.

Sixth is QuickBooks Online which offers comprehensive employee onboarding capability as well as competitive employee self-service options.

Seventh is Square Payroll which is popular for its outstanding customer service and personalized payroll plans.

Eighth is SurePayroll which features high-end employee portals for bonus tracking and PTO management.

Ninth is WaveApps which boasts the 6 best payroll software on the market with various pricing tiers depending on your needs.

Lastly, Wagepoint focuses specifically on online payment solutions tailored toward Canadian businesses and their employees’ onboarding needs.

Evaluating these pay service alternatives will surely guide you in finding the right software for you!

What to look for in payroll services?

When searching for the 6 best payroll software for small businesses, there are certain features to consider to pick the best software for your company.

Look for software that offers easy setup and a user-friendly interface, as well as customizable options and detailed reports.

Great software should also offer cost-effectiveness, reliable customer support services, and security measures meant to protect both your data and your employees’ personal information.

Ensuring all these factors come together will help you choose the highest-quality software for your business.

What is the best way to do payroll for small businesses?

Small business owners need to maintain accurate records of payments to employees. The best way to do this is by using accounting software specifically designed for payroll.

Technology has made it easy to select the 6 best payroll software from a variety of options that have different features and prices tailored to meet various needs.

To ensure accuracy during every payroll run, accounting software can automate data entry processes. It can keep track of hours worked, calculate deductions, and generate paychecks or electronic direct deposit payments in just a few clicks.

This can save small business owners both time and money while helping them efficiently manage their payrolls.

What is the cheapest payroll software to use?

When looking for the 6 best payroll software, two great options come to mind.

Both accounting software programs, Xero and Gusto, are incredibly versatile solutions that provide benefits management, payroll tax compliance, employee self-service portals, and more.

They both offer competitive rates too. While they do vary based on features and the number of employees, even the most basic packages are highly affordable.

With these affordable programs, you can get everything you need in one easy-to-use package that benefits your business in more ways than one.


Small businesses need software to help manage their payrolls efficiently and cost-effectively. With many software products on the market, it can be difficult to decide which one is the cheapest.

For small businesses looking for software to manage their payroll, there are some distinct advantages of choosing a budget-friendly software package.

Firstly, budget software for small businesses typically offers all of the essential features needed to manage payroll without extras that could cause costs to go up unnecessarily.

And secondly, smaller software companies may offer more competitive rates due to lower overhead expenses and the ability to customize solutions more easily.

All in all, small business owners who research and compare software packages carefully have a greater chance of choosing the best and most cost-effective software to meet their needs.


Payroll software for small businesses can be a double-edged sword. While it keeps payroll management organized and provides resources for employers to make sure their staff is paid correctly and on time. The service itself can be expensive for small businesses.

Payroll software for small businesses comes with several hidden costs and extra fees, such as software updates, extra software packages, and subscription renewals. Combined with workforce payroll costs, this can add up quickly.

Additionally, software packages may have additional software components that can increase costs even further.

Small business owners must review their resources before committing to any type of payroll service software. They must ensure that they are not committing more than they are prepared to spend.

Many Australian businesses have welcomed the introduction of single-touch payroll. It has eliminated the need for separate payroll reporting to the ATO, reducing the risk of errors and saving time on paperwork.


Small businesses need payroll software to automate the payroll process and save time.

With the 6 best payroll software for small businesses, companies can easily manage payroll taxes and deductions, while offering an employee self-service portal. Also, be sure to check the 8 best free payroll software.

This type of software also helps to protect employee data, minimize human error, and reduce manual labor.

In conclusion, the availability of the 6 best payroll software options provides an assortment of solutions tailored toward small business needs.

Jordan Salas
Jordan Salas

Jordan is an experienced CPA and an author & editor at Financopedia. Over the past 12 years, he has written tax and financial content for leading brands. His writing has been featured in Forbes, The Los Angeles Times, Walstreet journal, and more. Jordan enjoys watching old movies and hiking in his free time.

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