Accounting Software for Nonprofits

4 Best Accounting Software For Nonprofits

Our top picks

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Accounting software is vital for nonprofits.

The best accounting software should be able to manage donor records and track expenses.

The software should also be user-friendly so that employees can quickly learn how to use it.

Furthermore, the software must be affordable so that nonprofits can stay within their budget.

Based on these criteria, the four best accounting software for nonprofits are Zoho books, QuickBooks Online, Netsuite, and Patriot.

4 Best Accounting Software For Nonprofits

Zoho Books


The top 10 accounting and bookkeeping software for mac (Apple)

Zoho Books is one of the best accounting software that offers a range of features to suit the needs of businesses of all sizes.

One key feature is the ability to track and manage finances for nonprofit organizations.

This is essential for nonprofits as it ensures that they can stay compliant with regulations and maintain a healthy financial position.

Zoho Books also offers a wide range of accounting and financial reporting tools, making it a valuable resource for businesses of all types.

In addition, the software is highly customizable, meaning that businesses can tailor it to meet their specific needs.

As a result, Zoho Books is a versatile and powerful accounting solution that can benefit businesses of all types.

Pros and Cons

One of the main benefits of Zoho Books is that it is very user-friendly, even for those who are not familiar with the software.

The interface is clean and easy to navigate, and the software includes helpful tutorials to get users started.

In addition, Zoho Books integrates with several other business applications, making it a good choice for businesses that use multiple software programs.

Another advantage of Zoho Books is its price – it is one of the more affordable software options on the market.

However, there are also some drawbacks to using Zoho Books.

One downside is that it lacks some of the more advanced features offered by other software programs.

For example, it does not have a built-in time tracking or invoicing capabilities.

Additionally, some users have reported issues with the customer support team, finding them to be unresponsive or unhelpful.

Overall, Zoho Books is a good choice for businesses that need basic accounting features at an affordable price.

However, those who need more advanced features may want to consider another option.


The software is priced at $9 per month for the Basic plan, $19 per month for the Standard plan, and $29 per month for the Premium plan.

The Basic plan includes features such as invoicing, expense tracking, and project management.

The Standard plan adds features such as multiple currency support and timesheets.

The Premium plan includes all of the features of the Standard plan plus advanced features such as inventory management and tax compliance. 

Zoho Books offers a free trial for 14 days, and there is no commitment required to sign up for the trial.

After the free trial, users can choose to continue with the Basic, Standard, or Premium plans.

There are no long-term contracts, and users can cancel subscriptions at any time.

Zoho Books also offers discounts for annual billing.

Overall, Zoho Books is a flexible and affordable option for small businesses looking for cloud-based software.

QuickBooks Online



QuickBooks Online is popular software that offers many features for users, including the ability to track expenses, create invoices, and manage inventory.

The software is also popular among nonprofit organizations due to its accounting features, which can help to track donations and expenditures.

QuickBooks Online also offers some unique features for nonprofits, such as the ability to create donation receipts and donor management information.

In addition, the software includes several reports that can be helpful for nonprofits, such as a ‘990 Report’ that provides an overview of an organization’s financial activity and financial statements.

Overall, QuickBooks Online is a versatile software that can meet the needs of both businesses and nonprofits.

Pros and Cons

One of the main advantages of QuickBooks Online is that it is available anywhere there is an internet connection.

This means that users can access their financial information from any computer, tablet, or smartphone.

Additionally, QuickBooks Online automatically backs up data in the cloud, so users don’t have to worry about losing important financial information.

However, one of the disadvantages of QuickBooks Online is that it can be more expensive than other software options.

Additionally, some users find the interface to be less user-friendly than other software programs.

Overall, QuickBooks Online is a powerful accounting tool with some great features.

Which QuickBooks is best for a nonprofit?

QuickBooks is a cloud-based software that offers a variety of features designed to meet the needs of nonprofits.

The software includes templates for financial statements, tracking donations, and managing expenses.

QuickBooks also offers a mobile app, which makes it easy to track finances on the go.

While there are several different versions of QuickBooks, the best option for a nonprofit depends on the organization’s specific needs.

For example, if the nonprofit plans to use the software for financial statements and tracking donations, then QuickBooks Premier Nonprofit would be a good choice.

However, if the nonprofit needs to manage inventory or project costs, then QuickBooks Enterprise would be a better option.

Ultimately, the best way to determine which QuickBooks version is best for a nonprofit is to assess the organization’s needs and budget.


QuickBooks Online plans are subscription-based, with prices starting at $10 per month for the Self-Employed plan.

This plan is designed for freelance workers and includes features such as invoicing and expense tracking.

The next level up is the Simple Start plan, which costs $25 per month and adds features such as income and sales tax tracking.

The most comprehensive QuickBooks Online plan is the Plus plan, which costs $40 per month and includes features such as inventory management and project tracking.

There is also an Essentials plan for businesses with more than three users, which costs $70 per month.

QuickBooks Online offers discounts for annual subscriptions, so users can save money by signing up for a year in advance.



netsuite accouting software

Netsuite is software that offers users the ability to manage their finances and accounting needs in one place.

This software is ideal for nonprofits because it offers accounting tools specifically designed for nonprofits.

With Netsuite, users can track expenses, donations, and revenue all in one place.

This makes it easy to see where your nonprofit’s money is going and ensure that you’re staying on budget.

In addition, Netsuite’s accounting reports are designed to meet the specific needs of nonprofits.

This makes it easy to generate financial reports that are tailored to your nonprofit’s requirements.

As a result, Netsuite is an excellent accounting solution for nonprofits of all sizes.

Pros and Cons

While Netsuite can be a helpful tool for businesses, it also has some drawbacks.

One downside of Netsuite is that it can be expensive to implement and maintain.

In addition, Netsuite can be complex to use, and it may require extensive training for employees to become proficient in all of its features.

Another potential issue is that Netsuite can be unreliable at times, with the software experiencing outages or slowdowns.

Overall, Netsuite can be a helpful tool for businesses, but it is important to weigh the pros and cons before deciding if it is the right fit for your organization.


Pricing for Netsuite starts at $99 per month for the basic plan, which includes 1 user license and 5 GB of storage.

The next level up, “Netsuite Professional,” costs $499 per month and includes 10 user licenses and 50 GB of storage.

The top-tier plan, “Netsuite Enterprise,” costs $999 per month and includes unlimited users and 100 GB of storage.

There is also a discounted annual pricing option for each of the plans. In addition to the monthly subscription fee, there is also a one-time setup fee of $3,000.

For businesses that need more than just the core applications, there are a variety of add-ons that can be purchased à la carte.

These include options for inventory management, project management, and email marketing.

Pricing for these add-ons starts at $25 per month.




Patriot software is designed to meet the unique needs of nonprofits.

It offers a full suite of accounting and financial management features, including fund accounting, grant management, and budgeting.

Patriot also provides tools for donor management and tracking, as well as reporting and analytics.

As a result, it is an ideal solution for nonprofits that need to manage their finances efficiently and effectively.

Patriot software is easy to use, and its intuitive interface makes it simple to get up and running quickly.

Additionally, its affordable price makes it an excellent value for nonprofits.

Overall, Patriot software is an excellent choice for nonprofits that need a comprehensive accounting solution.

Pros and cons

First, Patriot Software may conflict with other security programs that you have installed on your computer.

Second, the program may slow down your computer’s performance, particularly if your computer is not very powerful.

Finally, Patriot Software is not a perfect solution, and it may not be able to protect your computer from every threat.

However, overall, Patriot Software is a well-respected security program that can provide a high degree of protection for your computer.


The monthly and annual plans have a set price per month or year, respectively, while the Pay As You Go plan charges by the number of transactions processed.

Patriot Software also offers discounts for businesses that process a large volume of transactions.

For example, businesses that process over 100,000 transactions per month can get a 20% discount on their processing fees.

Patriot Software’s pricing plans are some of the most competitive in the industry, making it a great option for businesses of all sizes.

What is Accounting Software for nonprofits and what does it do?

Nonprofit accounting software is a type of software that helps nonprofit organizations to manage their financial affairs.

It can be used to track donations, expenditures, and income, as well as to prepare financial reports.

Monitor use of funds

Accounting software for nonprofits can also help nonprofits to comply with regulations governing their financial activities.

In addition, nonprofit accounting software can help nonprofit organizations to monitor their use of funds and to ensure that they are spendings within their budget.

As a result, nonprofit accounting software can play a vital role in the financial management of nonprofits.

How does accounting software for nonprofits work

Accounting software for nonprofits is designed to help manage the finances of a nonprofit organization.

This type of software typically includes features such as accounting, budgeting, and financial reporting.

Accounting software for nonprofits can also help track donor contributions and expenses.

Transparency and accountability

By using software for nonprofits, organizations can maintain better financial transparency and accountability.

In addition, this type of software can help streamline accounting procedures and save time.

As a result, software for nonprofits can be a valuable tool for managing the finances of nonprofits.

Why is accounting software important for nonprofits?

For nonprofits, an accounting program is an essential tool for managing finances and ensuring compliance with regulations.

The software provides a comprehensive set of features for tracking income and expenses, preparing financial statements, and managing donor records.

Areas for improvement

Nonprofit accounting software also includes powerful reporting tools that can help nonprofit organizations track their progress and identify areas for improvement.

In addition, the software can help organizations stay compliant with tax laws and other regulations.

By using the best nonprofit accounting software, organizations can ensure that they are using their resources effectively and efficiently.

How much does accounting software for nonprofits cost

There are a lot of accounting programs available on the market, and the cost can vary widely.

For nonprofits, it is important to find software that offers the best value for the price.

When considering What Is The Best Nonprofit Accounting Software, you should look for features that are specifically designed for nonprofits, such as support for multiple fund accounting and compliance with IRS regulations.

Additionally, the software should be able to handle all of the basic accounting functions, such as invoicing, bookkeeping, and financial reporting.

While there are many high-quality accounting programs available, nonprofit organizations often have limited budgets.

As a result, it is important to compare the costs of various programs before making a decision.

By taking the time to find the best value for the price, nonprofits can ensure that they are getting the best possible return on their investment.

Do I need accounting software for my nonprofits?

When it comes to best practices for nonprofit accounting, there are a few key things to keep in mind.

First and foremost, you’ll want to record all of your financial transactions accurately.


This means keeping track of receipts, invoices, and other financial documents.

Additionally, you’ll need to ensure that your nonprofit remains compliant with all applicable laws and regulations.

Luckily, there are several different accounting programs designed specifically for nonprofits.

These programs can help you keep track of your finances, comply with relevant regulations, and make the most of your budget.

When choosing an accounting program for your nonprofit, be sure to consider your specific needs and budget.

With a little bit of research, you should be able to find the perfect program for your organization.

Is accounting software for nonprofits secure?

As a nonprofit, an accounting program can play an essential role in tracking income and expenses, as well as keeping donor information secure.

However, with so many accounting program options on the market, it can be difficult to know which one is right for your organization.

Look for features

When considering accounting software for nonprofits, be sure to look for features such as income and expense tracking, donor management, and accounting reports.

Additionally, it is important to make sure that the software is compliant with all relevant laws and regulations.

By taking the time to find an accounting program that meets all of your needs, you can help ensure that your nonprofit runs smoothly and efficiently.

Accounting features mentioned are important criteria to look for when choosing accounting software for a nonprofit organization; however security should also be considered paramount since confidential donor information will be stored in the software.

Comprehensive security features

The best accounting software for nonprofits will offer comprehensive security features to protect data from unauthorized access or theft.

When considering accounting software for nonprofits, be sure to inquire about the security features included in the program.

By taking the time to find an accounting program that meets all of your needs, you can help ensure that your nonprofit runs smoothly and efficiently while keeping donors’ information confidential and secure.

What features should I look for in accounting software for my nonprofits?

When it comes to accounting software for nonprofits, there are a few key features to look for.

First and foremost, the software should have robust accounting features.

This includes income and expense tracking, as well as the ability to generate financial reports.

Additionally, the software should have donor management capabilities.

Track donations

This will allow you to track donations, keep donor contact information organized, and generate thank-you letters.

Finally, it is important to choose software that is easy to use.

Nonprofits often have limited resources, so it is important to choose a solution that is user-friendly and can be quickly learned by staff members.

By taking the time to find software with these key features, you can ensure that your nonprofit can effectively manage its finances.

What is the simplest accounting software for nonprofits?

When it comes to nonprofit accounting, there are a few things to keep in mind.

Nonprofits require to follow certain rules and regulations, which can make accounting a bit more complex than for-profit businesses.

As a result, it’s important to choose software that is designed specifically for nonprofits.

Fund accounting

One option is fund accounting software, which is created specifically for nonprofit organizations.

This type of software can help you track and manage donations, expenditures, and other financial transactions.

It can also produce reports that are compliant with nonprofit accounting standards.

QuickBooks Nonprofit Edition

Another option is QuickBooks Nonprofit Edition, which is a modified version of the popular QuickBooks software.

QuickBooks Nonprofit Edition includes all of the features of the standard edition, plus a few extras that are designed specifically for nonprofits.

Whichever software you choose, be sure to select one that will meet your nonprofit’s specific accounting needs.

How to choose the right accounting software for my nonprofits

Choosing the right software is essential for any nonprofit.

The software you choose should be able to track donations, manage expenses, and generate financial reports. It should also be user-friendly and affordable.

With so many options on the market, it can be difficult to know where to start.

Here are a few tips to help you choose the right software for your nonprofit:

Consider your needs

What features are most important to you? Make a list of must-haves before you start shopping around.


Look for software that is user-friendly and easy to navigate.

You don’t want something that will be overly complicated for your employees or volunteers to use.

Consider the price

Don’t spend more than you need to, but don’t sacrifice quality for affordability.

Look for a balance between the two.

By following these tips, you can be sure to find the right software for your organization.

Is there any free software for nonprofits?

Many nonprofits rely on donations and grants to keep their doors open, so they may not have a lot of money to spend on software.

Fortunately, several free software programs can help nonprofits with a variety of tasks, from accounting to marketing.

One popular option is Microsoft Office 365, which offers a suite of tools for word processing, spreadsheets, and presentations.

Another option is Google G Suite, which includes Gmail, Google Drive, and Google Calendar.

Both Microsoft and Google offer nonprofit discounts on their premium versions of these programs.

In addition, several open-source software programs can be customized to meet the specific needs of a nonprofit.

With a little research, it is possible to find free software that will help a nonprofit stay organized and efficient.

Jordan Salas
Jordan Salas

Jordan is an experienced CPA and an author & editor at Financopedia. Over the past 12 years, he has written tax and financial content for leading brands. His writing has been featured in Forbes, The Los Angeles Times, Walstreet journal, and more. Jordan enjoys watching old movies and hiking in his free time.

At Financopedia, we’re committed to assisting small businesses and individuals with their finances and taxes. Occasionally, this leads us to generalize tips. Please email if you have questions.

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