5 Best Bookkeeping Software for Nonprofits

5 best bookkeeping software for nonprofits

Our top picks

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For nonprofit organizations, bookkeeping can be a complex and time-consuming task.

Fortunately, there are several software programs available that can help to streamline the process.

Here are five of the best nonprofit bookkeeping software options:

5 Top Choices :

  • Best for Charitable Organizations: Quickbooks
  • Best Entertainment: Churches and Religious Organizations: Neat
  • Best for Private Foundations: SAP Concur
  • Best for Political Organizations: Kashoo
  • Best for Other Nonprofits: Sunrise

QuickBooks Online

Best for Charitable Organizations

Accounting is an important part of any nonprofit organization, but it can be a challenge to keep track of all the different incomes and expenses.

QuickBooks Online is one of the best nonprofit bookkeeping software that can help.

It is designed specifically for nonprofit organizations, and it includes features like grant tracking and fund accounting.

QuickBooks Online can also help nonprofit organizations manage their finances and stay compliant with regulations.

In addition, QuickBooks offers a free trial, and nonprofit organizations can try it out before they commit to using it.

As a result, QuickBooks Online is a great option for nonprofit organizations that are looking for bookkeeping software.

Pros and Cons

Nonprofit organizations can track donations and expenses, manage fundraising campaigns and generate reports using this platform.

While QuickBooks Online offers many benefits, there are also some drawbacks to consider.

One downside is that it can be more expensive than other accounting program options.

In addition, QuickBooks Online requires a strong internet connection, which can be a problem for organizations that are based in remote areas or have limited data plans.

Overall, QuickBooks Online is a powerful accounting tool for nonprofits, but it’s important to weigh the pros and cons before deciding if it’s the right fit for your organization.

QuickBooks Online pricing

QuickBooks Online as one of the best bookkeeping software offers a pricing structure that is simple and easy to understand.

For nonprofits, there are three subscription levels: Core, Plus, and Premier.

The core is the most basic level and includes features such as accounting, invoicing, and expense tracking.

Plus adds features such as time tracking and bill pay.

Premier is the most comprehensive level and includes all QuickBooks Online features, including project management and inventory tracking.

Nonprofits can also receive a 20% discount on any subscription level by signing up for an annual plan.

QuickBooks Online makes it easy to find the right accounting solution for your nonprofit.

Neat books

Best for Churches and Religious Organizations

Neat is one of the best nonprofit bookkeeping software of choice for many organizations.

It is simple to use and provides all the features that nonprofits need to manage their finances.

Neat is also very affordable, making it a great option for nonprofit companies on a tight budget.

The software provides a variety of reports that can be customized to track expenses, income, financial statements, and funding sources.

Neat also allows nonprofit organizations to manage donors, track volunteer hours, and create fundraising campaigns.

In addition, the software integrates with several popular nonprofit management systems, making it easy to keep track of all your organization’s financial data in one place.

Whether you are a small nonprofit just getting started or a large organization with complex financial needs, Neat has the tools you need to succeed.

Pros and Cons

It has several accounting features that make it well-suited for accounting and financial management within nonprofits, including donor management, fund accounting, and accounting for grants and contracts.

However, there are also some potential drawbacks to using Neat Books.

One issue is that it can be difficult to learn and use, particularly for those who are not familiar with accounting concepts.

Additionally, Neat Books can be expensive, with a monthly subscription fee that may be beyond the budget of some small nonprofits.

Overall, Neat Books is a powerful accounting tool that can be beneficial for nonprofits, but it is important to weigh the pros and cons before deciding whether or not to use it.

Neat Books pricing

There’s no one-size-fits-all answer to the question of how much bookkeeping software for nonprofits should cost.

The price will vary depending on the features and functionality you need.

However, there are some general guidelines you can follow to get an idea of what you should expect to pay.

For basic bookkeeping software that includes accounting, bookkeeping, and financial reporting features, you can expect to pay around $100 per year.

For more advanced bookkeeping software that includes features like grant management and donor management, you can expect to pay around $250 per year.

Of course, these are just general guidelines, and your actual costs may be higher or lower depending on your specific needs.

SAP Concur

Best for Private Foundations

SAP Concur bookkeeping software is a great option for large nonprofit organizations.

It helps to automate accounting and financial processes, making it easier to manage finances and stay compliant with regulations.

The software is also very user-friendly, so nonprofit staff can quickly learn how to use it.

And because it’s designed specifically for nonprofits, it includes features that are especially relevant for nonprofit accounting, such as fund accounting and grant management.

Overall, SAP Concur is an excellent option as bookkeeping software for nonprofits looking for comprehensive, user-friendly bookkeeping software.

Pros and Cons

Like any bookkeeping software, SAP Concur has its pros and cons.

On the plus side, it is configurable to meet the specific needs of nonprofits.

This means that it can track all the accounting transactions specific to nonprofits, such as donations and grant funding.

It can also generate reports that are tailored to the information nonprofits need to provide to their donors and grantors.

On the downside, SAP Concur can be complex to learn and use.

It also requires a significant investment of time and money to set up and maintain.

For nonprofits with limited resources, SAP Concur may not be the best bookkeeping software option.

However, for those that can invest, it can be a powerful tool for managing accounting transactions and reporting.

SAP Concur pricing

Setting up bookkeeping software for your nonprofit doesn’t have to be complicated or expensive.

In fact, with SAP Concur, you can get everything you need to manage your finances in one place – and at a price that fits your budget.

As the leading provider of bookkeeping software for nonprofits, SAP Concur offers a comprehensive solution that includes accounting, invoicing, and financial reporting.

And because it’s cloud-based, you can access your data from anywhere, at any time.

Best of all, SAP Concur is backed by a team of experts who are always available to help you get the most out of the software.

So why wait? Get started today and see how easy it is to manage your nonprofit’s finances with SAP Concur.


Best for Political Organizations

Accounting is an essential part of any organization, nonprofit or otherwise.

It helps to track income and expenses, measure financial performance, and financial statements and make sound decisions about the use of resources.

However, accounting can also be time-consuming and complex, making it a challenge for busy nonprofit organizations.

Kashoo is software that helps to simplify nonprofit accounting.

It is easy to use and provides all the features nonprofit companies need to manage their finances effectively.

In addition, Kashoo offers special pricing for nonprofits, making it an affordable solution for cash-strapped organizations.

As a result, Kashoo is an ideal solution for nonprofit organizations looking for easy-to-use and affordable accounting programs.

Pros and Cons

Kashoo offers bookkeeping software specifically designed for nonprofits.

This can be a great benefit for organizations that need an accounting program that is geared towards their unique needs.

However, there are a few potential drawbacks to consider as well.

First, Kashoo is a relatively new company, and its software may not be as refined as some of the more established options on the market.

Second, because it is designed specifically for nonprofits, it may not have all the features that businesses require.

Finally, Kashoo’s bookkeeping software is only available online, so users will need to have a reliable internet connection to use it.

Overall, Kashoo’s bookkeeping software can be a great option for nonprofits, but it is important to weigh the pros and cons carefully before making a decision.

Kashoo pricing

Kashoo is the leading bookkeeping software for your nonprofits.

With Kashoo, nonprofits can easily manage their finances and accounting.

Kashoo offers a variety of features, including nonprofit accounting, that makes it an ideal bookkeeping software for your nonprofit.

Kashoo is easy to use and has a wide range of features that make it an ideal accounting program for nonprofits.

One of the best things about Kashoo is that it is very affordable.

For only $5 per month, nonprofits can get access to all of Kashoo’s features.

In addition, Kashoo offers a free trial so that nonprofits can try out the software before they decide to purchase it.

As a result, Kashoo is excellent bookkeeping software for your nonprofit.


Best for Other Nonprofits

For nonprofit organizations, managing finances can be a challenge. Keeping track of donations, expenses, and tax-deductible status can be time-consuming and complex.

However, nonprofit bookkeeping software like Sunrise can help to simplify the financial management process.

Sunrise is designed specifically for nonprofits, and it offers several features that are essential for nonprofit management.

For example, Sunrise includes tools for tracking donor information and donations, as well as a built-in donation management system.

In addition, Sunrise offers tax-exempt status reporting and support for multiple currencies.

As a result, Sunrise provides nonprofit companies with the tools they need to manage their finances effectively.

Pros and Cons

It offers accounting features such as grant tracking, donor management, and accounting tools.

Pros of the software include the fact that it is easy to use and that it offers a wide range of features.

Additionally, Sunrise software integrates with QuickBooks, making it easy to manage finances.

The cons of Sunrise software include the fact that it is expensive and that it can be difficult to learn how to use all of the features.

Some users have also reported glitches with the software.

Overall, Sunrise software is a good option for nonprofits that need accounting programs with robust features.

However, the high price tag and learning curve may be deterrents for some organizations.

Sunrise pricing

While for-profit businesses have to worry about things like taxes and shareholders, nonprofits have a different set of challenges.

One of the biggest is accounting.

Without the right bookkeeping software, it can be difficult to track donations, expenditures, and other financial information.

Sunrise is a leading provider of accounting programs for nonprofits. With Sunrise, nonprofits can easily track all their financial information in one place.

Sunrise also offers special pricing for nonprofits, making it more affordable than ever to get the accounting program they need.

As a result, Sunrise is an important resource for nonprofits looking to better manage their finances.

How to choose the right nonprofit bookkeeping software?

When it comes to nonprofit bookkeeping software, there is no one-size-fits-all solution.

The right software for your organization will depend on several factors, including the size of your nonprofit, your budget, and the specific accounting needs of your organization.

However, there are a few key features to look for when choosing nonprofit bookkeeping software.

First, make sure that the software is designed specifically for nonprofits.

This will ensure that the software includes features such as donor management and grant tracking.

Second, choose software that is affordable and easy to use.

There is no point in choosing software that is too expensive or too complicated for your nonprofit to use.

Finally, make sure that the software you select is compatible with the other software applications you use.

By taking these factors into account, you can be sure to choose the right nonprofit bookkeeping software for your organization.

Why should I use bookkeeping software specifically designed for non-profits?

There are many reasons to use bookkeeping software specifically designed for nonprofits.


First, nonprofit bookkeeping software is typically more affordable than general-purpose accounting programs.

This is because nonprofit organizations often have limited budgets and need to stretch their dollars as far as possible.

Unique needs

It is also critical to note that nonprofit bookkeeping software often meets the distinct needs of nonprofits.

Nonprofit organizations can track their finances and manage their budgets using this software.

Supported by a community

Finally, nonprofit bookkeeping software is often supported by a community of other nonprofit companies.

This can be extremely beneficial for nonprofit organizations, as they can receive help and advice from other organizations that are in a similar situation.

In short, there are many good reasons to use nonprofit accounting software. It is typically more affordable and designed specifically for the needs of nonprofit companies.

Additionally, nonprofit bookkeeping software is often supported by a community of other nonprofit organizations, which can be extremely beneficial.

What should I look for in nonprofit bookkeeping software?

When it comes to nonprofit bookkeeping software, there are a few key features to look for.

First, the software should be designed specifically for nonprofits. This means that it will include features such as fund accounting and grant management.

Second, the software should be easy to use. It should have a user-friendly interface that is easy to navigate.

Third, the software should be affordable. It should offer a variety of pricing options to suit your nonprofit’s budget.

Finally, the software should be supported by a reliable customer service team.

This team should be available to help you with any questions or problems you may have.

By choosing software with these features, you can ensure that your nonprofit bookkeeping is efficient and effective.

How much does bookkeeping software for nonprofits cost?

Nonprofit bookkeeping software helps organizations track and manage their finances.

The costs of these cloud-based solutions can vary depending on the features and functionality required.

Many nonprofit bookkeeping software solutions offer a free trial period, so organizations can try out the features before committing to a paid subscription.

Some popular accounting features include budgeting, tracking donations, and managing grants.

Most nonprofit bookkeeping software solutions offer discounts for nonprofits, so it is important to compare pricing before making a purchase.

With a great bookkeeping service specialized in Nonprofits, and by taking advantage of cloud-based software, nonprofits can save time and money while effectively managing their finances.

Is bookkeeping software for nonprofits secure?

Bookkeeping software is secure in the sense that accounting features are very important in keeping track of the organization’s finances.

For example, bookkeeping software can help generate financial statements and track bank accounts.

In addition, an accounting program can also help reconcile transactions and isolate errors.

However, accounting programs for nonprofits are not without their risks.

carefully consider the risks

For example, bookkeeping software can be subject to security breaches.

In addition, accounting programs can also be subject to data loss.

As a result, it is important for nonprofits to carefully consider the risks and benefits of using accounting programs before making a decision.

What features should I look for in bookkeeping software for my nonprofit?

If you are running a nonprofit organization, then you know that accounting and financial management are essential to keeping things running smoothly.

Nonprofit accounting programs can help you track income and expenses, manage donations and pledges, and produce financial reports.

But with so many different options on the market, how do you choose the right one for your organization?

Here are some features to look for in the best bookkeeping software for nonprofits:

Track income and expenses

First and foremost, the software should be able to track income and expenses.

This will give you a clear picture of your organization’s financial health.

Manage donations

Additionally, the software should be able to manage donations and pledges.

This will ensure that you are using donations effectively and that pledge payments are being made on time.

Produce financial reports

Finally, the software should be able to produce financial reports.

This will allow you to keep track of your progress and identify any areas where improvement is needed.

Accounting features

The purpose of bookkeeping software is to streamline the tracking and management of financial information.

Nonprofit accountants typically use cloud-based accounting programs, so they can access them from any device that can connect to the Internet.

This type of accounting program typically features a robust set of tools for tracking income and expenses, managing invoices and bills, financial statements, and reconciling bank statements.

Accounting programs can save time and improve accuracy by automating many of the manual tasks associated with managing finances.

In addition, cloud-based software makes it easy to share financial data with collaborators such as accounting professionals or business partners.

As a result, comprehensive bookkeeping software can be an indispensable tool for businesses of all sizes.

Donor management

Donor management is the process of accounting for donations received by a nonprofit organization.

This can be done manually or through donor management software. The software keep track of donor contact information, donation amounts and dates, and any pledges made.

This information is used to generate tax receipts, thank-you letters, and reports.

Donor management software can also automate some of these tasks, making it easier for nonprofits to stay organized and efficient.

Additionally, the software can help nonprofits track their fundraising goals and progress over time.

By understanding donor behavior and trends, nonprofits can adjust their fundraising strategies to better meet their needs.

As a result, donor management is essential to running a successful nonprofit organization.

Fund accounting

This is a specific type of accounting used by organizations that manage collective funds.

Fund managers must account for the money they are responsible for, and donors can see where their money goes.

Fund bookkeeping software tracks and manages fund accounting transactions.

That software typically includes features such as fund accounting charts, fund accounting reports, and fund accounting templates.

While fund bookkeeping software may seem like a daunting task, it is a critical tool in ensuring the proper use of funds.

Grant management

Grant management is the process of leading and supporting a team through the stages of a grant life cycle.

The goal of grant management is to ensure that the project stays on track, remains within budget, and achieves its objectives.

A successful grant manager will have strong communication and organizational skills, as well as a deep understanding of the grant process.

They will work closely with the project manager to develop a clear plan for how the grant funds will be used and make sure that all required reports are submitted on time.

Throughout the project, they will provide regular updates to the funding agency and make any necessary adjustments to keep the project on track.

At the end of the project, they will compile a final report that summarizes the results of the project and makes recommendations for future grants.

Grant management is a challenging but rewarding field, and those who are successful in it can have a profound impact on the success of a project.

What is the simplest bookkeeping software for nonprofits?

There are several bookkeeping software programs available to nonprofits, but which one is the simplest to use?

In our opinion, the answer is QuickBooks.

It is user-friendly

 As a small business and nonprofit financial management program, it is user-friendly and offers all the features you need.  

QuickBooks makes it easy to track expenses, generate invoices, and manage your books.

Affordable option

Best of all, it offers a free plan for businesses with up to three clients, making it an affordable option for nonprofits just getting started.

If you’re looking for the simplest bookkeeping software for nonprofits, QuickBooks is a great choice.

Is there any free nonprofit bookkeeping software?

Accounting is an important function for any business, nonprofit or otherwise.

Organizing and keeping track of finances is essential for making sure a nonprofit is running smoothly and efficiently.

There are a few different software programs available that can help with this task, but not all of them are free.

Fortunately, there are some excellent free accounting program options available for nonprofits.

One popular program is QuickBooks Nonprofit, which offers many features specifically designed for nonprofits.

Another option is LedgerLite, which is a simple but effective program that can be used by businesses of all sizes.

Whatever program you choose can meet the specific needs of your nonprofit.

Free trial options

There are multiple bookkeeping software programs that offer a free trial to users.

This is beneficial for businesses who want to test out the program before committing to it long-term.

With a free trial, businesses can explore all the features of the software and see if it is a good fit for their needs.

Some of the bookkeeping software programs that offer a free trial include QuickBooks, Kashoo, and Neat Books.

Free trials typically last for 30 days, and businesses can cancel at any time during the trial period without being charged.

As a result, free trials are an excellent way for businesses to try out bookkeeping software before committing.

Jordan Salas
Jordan Salas

Jordan is an experienced CPA and an author & editor at Financopedia. Over the past 12 years, he has written tax and financial content for leading brands. His writing has been featured in Forbes, The Los Angeles Times, Walstreet journal, and more. Jordan enjoys watching old movies and hiking in his free time.

At Financopedia, we’re committed to assisting small businesses and individuals with their finances and taxes. Occasionally, this leads us to generalize tips. Please email info@financopedia.co if you have questions.

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